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Update plan for on-site actions

Compile data 1 Systematically digitise the assessment forms and sketches for each type of heritage immediately after the on-site assessments. It will help to prevent data loss and to share information in a readily usable format. You should plan to digitise results at least daily, so be sure to have a digitisation method and workflow in place before the fieldwork commences. Each heritage component or asset should be easily identifiable through a unique identification number (see Toolkit, page 42). 2 For interviews with stakeholders: gather notes or transcripts of interviews and store these together with other data. Be sure to mention the name of the source, date and place of interview, and, if possible, a way of contacting the interviewee. 3 Download the photographs from your camera and link them to the digital copy of the floor plans through their reference numbers. Alternatively, remove the machine-generated file name or number of the downloaded picture file and replace it with a file name that indicates the place, date, and type of damage in the form of short codes. This is especially critical in case of assessments covering several locations and/or those that are conducted in different stages. Ensure that file names and codes are consistent and understood by all involved in the assessment and data compilation. 4 Connect the data contained in the assessment form to the site map, floor plans, and photographs of the damage by compiling one unique file. 5 If you were not able to do so at the site, prepare your risk statements and identify the level of risk for each statement. 6 Collect, categorise and store all of the data collected from the site in a standardised database to ensure easy access and analysis