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Risky Business: How Data Analytics Can Help

Collect information and document a. Where available, obtain the list of priority objects that are to be evacuated first. Otherwise, ask the documentation team to consult previous records in order to prepare a list of objects, based on value, vulnerability, and ease of handling or transportation. In the event that no such list is available, consult with the custodians or staff members to prepare a list of priority objects. See the Toolkit, page 55. b. Obtain copies of the floor plans of the building from which the objects are to be evacuated. Identify and mark the physical locations of the objects to be evacuated on the floor plans, by using existing location codes. If such location codes do not exist, or are inconsistent, the documentation team should assign new location codes, which are consistent and easy to understand. See page number 42 on how to create location codes in the Toolkit. c. Once you have marked the location codes on the floor plans, label spaces and furniture with the location codes, if you have time to do so. Ensure that the labels are clearly visible. Security and stabilisation 83 d. Prepare an inventory for the purpose of evacuation. Previous documentation, if available, can assist in this task. If you do not have a pre-prepared inventory, you can create one, using the template provided. 4 Gather supplies for packing and transporting collections. For a sample list of supplies, see the Toolkit, page 67. 5 Create workstations for sorting, documenting and packing objects in the designated on-site safe area (identified in your on-site damage and risk assessment). Retrieve Document: before carrying objects to the sorting and packing area, record their location code on a label placed on the support/ box used to move the object. Alternatively, one person from the documentation team could accompany the transportation team and record the location codes in the inventory made for the evacuation. Pack and Move 1 Move the objects to the sorting and packing area; sort the retrieved objects by material type. a. Assign a unique identification number to every object. This number is different from the location code, as it identifies each individual object within a given location. Number objects in ascending order, or use a combination of letters and numbers. Entry number Previous number Assigned number Type of object Materials Dimensions: length, width, height Weight Original code plan reference number plan reference number In ascending numerical order, from 1 to the last object moved, it indicates the number of objects evacuated. to record the unique number assigned to the object for the purpose Object type: use describe the object e.g. illustrated manuscript, sculpture, vessel, etc. What the object is made of e.g. glass, ceramic, metal, List the original of the object. All pictures plans should have a reference number. completed and objects are moved into their Fill in the weight of the object. If a weighing scale is not available, use symbols such as + to indicate the weight. For example, if an object can be easily handled and moved by one person use +; ++ and +++, if special equipment is required for 84 First Aid to Cultural Heritage in Times of Crisis | 1. Handbook How to create a unique identification number Before moving an object to another location, give it a unique identification number so that you can track its movement during the evacuation operation. Ensure that the numbering system developed for evacuation purposes is simple, uniform and understood by all involved. It could be just numbers in ascending order (e.g. 01, 02), or a combination of letters and numbers (e.g. A001, A002). For further information, see the Toolkit, page 43.