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Strategic thinking at the top of a company

Relocate While a part of the team is engaged in recovering, documenting and packing the objects, others can focus on preparing the temporary storage space. 1 Start thinking of the most appropriate way to arrange objects in the new space. 2 Assign relocation codes: move available furniture, as appropriate, and assign location codes to cabinets and shelves, to mark the objects’ new locations. Make sure this is done before the arrival of the objects. For more information, refer to preparing relocation codes in the temporary storage in the Toolkit, page 41. 3 It may not be possible to acquire suitable storage furniture, such as shelving units, during an emergency evacuation, in which case, objects should be kept on the floor in their packaging. Use pallets and/or tarpaulin to avoid direct contact between the storage containers and the floor. If you are using wooden pallets, check to make sure they are not infested with insects or mould. Temporary storage in central Italy, 2017. Photo: Aparna Tandon, ICCROM. Security and stabilisation 87 4 Formally receive the objects at the new temporary storage using the movement tracking form. Then, check the accompanying emergency evacuation inventory and separate the objects according to material type and size. Place the packed objects on shelves, or clean pallets and other available furniture. Try to keep fragile objects off the ground and place them at the far end of the room, beyond easy reach. Similarly, large or heavy objects should be placed together at one end of the room, in order to clear space for moving and organizing smaller objects. 5 In order to document the physical position of each object in the new temporary storage, note its box number and shelf number under the ‘new location’ field of the inventory. 6 Implement appropriate security measures at the new temporary storage site to prevent theft and vandalism. If needed, post guards. In areas of active conflict, it is important to monitor the security situation constantly, so that, if needed, there is sufficient time to move the objects to yet another location. Report Give the updated inventory, complete with the new object locations, to the custodians, together with a report summarising the entire evacuation operation. This report should contain: photos documenting the main steps of the operation; details of the materials used to pack the objects; information concerning the costs incurred; and the contact information of the team involved in the evacuation. It should be signed by the team leader who supervised the operation.