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Enhance Assets or Reduce Liabilities

Collect information and document
a. Where available, obtain the list of priority objects that are
to be evacuated first. Otherwise, ask the documentation
team to consult previous records in order to prepare a list of
objects, based on value, vulnerability, and ease of handling
or transportation. In the event that no such list is available,
consult with the custodians or staff members to prepare a list
of priority objects. See the Toolkit, page 55.
b. Obtain copies of the floor plans of the building from which the
objects are to be evacuated. Identify and mark the physical
locations of the objects to be evacuated on the floor plans,
by using existing location codes. If such location codes
do not exist, or are inconsistent, the documentation team
should assign new location codes, which are consistent
and easy to understand. See page number 42 on how to
create location codes in the Toolkit.
c. Once you have marked the location codes on the floor plans,
label spaces and furniture with the location codes, if you
have time to do so. Ensure that the labels are clearly visible.
Security and stabilisation 83
d. Prepare an inventory for the purpose of evacuation. Previous
documentation, if available, can assist in this task. If you do
not have a pre-prepared inventory, you can create one, using
the template provided.
4 Gather supplies for packing and transporting collections. For
a sample list of supplies, see the Toolkit, page 67.
5 Create workstations for sorting, documenting and packing
objects in the designated on-site safe area