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Disclosure and dissemination of evaluation reports

A written report is an essential requirement of the evaluation process. The final evaluation report shall be logically structured and contain evidence-based findings, conclusions, lessons learnt and recommendations. 32. The report must: (a) include only information relevant to the overall purpose and objectives of the evaluation; (b) describe the purpose of the evaluation and attach the terms of reference; (c) answer the key questions detailed in the terms of reference; (d) describe the methodology used to collect and analyse the information; (e) indicate any limitations of the evaluation; and (f) include the evidence on which the conclusions, lessons learnt, and recommendations are based. FINANCING OF EVALUATION The Director-General shall ensure that there are adequate resources to implement the Organization-wide evaluation workplan. Regional Directors, Assistant Directors-General, Directors and Heads of WHO Country Offices must ensure that resources are adequate to implement their respective components of the Organization-wide evaluation workplan. An appropriate evaluation budget must be an integral part of the operational workplan of a programme, and shall be discussed as necessary with stakeholders during the planning phase of each project/programme/initiative. In determining the amount required to finance evaluation in WHO, estimations provided by other organizations have been considered. According to these, the overall programme budget might contain, as an integral part, a figure for evaluation that is equivalent to between 3% and 5% of that budget. ACCOUNTABILITY AND OVERSIGHT The accountability framework defines from whom, and to whom, authority flows and for what purpose. It further defines the accountability of those with authority and their responsibility in exercising that authority. This section defines the roles and 8 responsibilities7 for the main actors in the evaluation process as well as the monitoring mechanism used to implement the evaluation policy. Roles and responsibilities 37. The Executive Board of WHO8 shall: (a) determine the evaluation policy and subsequent amendments, as needed; (b) provide oversight of the evaluation function within the Organization; (c) encourage the performance of evaluations as an input to planning and decisionmaking; (d) provide input to the biennial Organization-wide evaluation workplan on the items of specific interest to Member States; (e) approve the biennial Organization-wide evaluation workplan; (f) consider and take note of the annual report of the implementation of the biennial Organization-wide evaluation workplan; (g) periodically revise the evaluation policy, as necessary.